1289 - How to manage your Teams backups – Redstor

Backup of Teams forms part of our Microsoft 365 service offering. You can backup and recover teams, channels, posts, files and tabs. For more on what functionality we support, click here. For our recommendations for protecting Teams for Education, click here.

Note: To use the service, you need to be both a Redstor collection administrator, and a Microsoft 365 global administrator for your tenant organisation.

Use the guide below to manage your Teams backups.

How to add a backup set

How to modify a backup set

How to configure the backup schedule for a backup set

How to recover a backup set

How to delete a backup set

How to change a backup set's name

How to add a backup set

1. Log into the RedApp.

2. To add a new backup set, go to Microsoft 365 in the sidebar on the left.

3. Click Add at the top right.

4. Select Teams and click Sign in.

5. You will now need to sign into Microsoft 365 and provide Redstor with permission to access your data. Click Accept.

Note: If you encounter an "Access denied" error, click here.

6. You can now make your backup selection. By default, all teams will be selected for backup. To retain this selection and proceed, click Add. You can also enable Include new accounts added to ensure that future additions to this tenant are automatically added to the backup selection.

You can deselect the teams you do not wish to back up, or deselect all and select only the teams you want to back up. Note that it may take a few moments for all teams to load. Once you are satisfied with your selection, click Add to proceed.

7. You will now see the home page for your new backup set, and its name will appear in the sidebar. To queue a backup immediately, click on the ellipsis and select Backup.

Note: Version history will not be backed up.

You can monitor the progress of your backup at the top of the home page or under Notifications > Tasks.

You will receive a message under Notifications > Recent when the backup completes.

To see a complete history of your notifications and tasks, click See all.

You can also view an audit trail of all activities and which users performed them by clicking on the icon at the top right.

You can customise which columns you see on the backup set home page by going to Customise display.

8. To make changes to this backup set, go to Backup selection > Edit.

9. Make your changes and click Save, or click Backup to back up your new selection immediately.

How to modify a backup set

1. On the home page for the relevant team, click on Backup selection > Edit.

2. Select/deselect the site(s) you want to add to/remove from this backup set and click Save. (You can also use the Search field to find a specific site.) Click Save to save your changes or Backup to back up the new selection immediately. To discard your changes, click Cancel.

3. The number of teams selected will be shown under Backup selection on the backup set's home page.

How to configure the backup schedule for a backup set

1. On the home page for the relevant Teams backup set, click on Backup schedule > Edit.

2. Set your preferences and click on the check mark.

How to recover a backup set

1. On the home page for the relevant Teams backup set, locate the team you wish to recover. Click on the ellipsis and select Recover.

You can also select multiple teams to recover.

To recover an individual item, first click on the ellipsis and select Open to expand the relevant team.

Then drill down and make your selection. Click Recover when you are ready.

You can also select a specific backup date to recover, and then select All to recover everything from that backup.

Use the Search field to find a specific item to recover.

2. When recovering, you can choose between the following options:

Overwrite recovers the team's data to its original location, overwriting whatever is present there. Watch our video here.
New folder recovers the team's data to a new team site containing all of the original channels. The new site's name will contain the letter R and the backup date's timestamp. Each channel's restored messages will appear in a OneNote folder with the backup timestamp as its name. Each channel's Files tab will contain its restored files.
Recover using InstantData generates a shareable link that can be used to recover the team's data (e.g. to a different physical machine) with these steps. Watch our video here.

You will need to authenticate before you can proceed with a recovery.

Note: Metadata and permissions are not restored.

You can monitor the progress of your recovery at the top of the home page or under Notifications > Tasks.